For lean nonprofits
Speed keeps track of what is due, asks the right person for it, and follows up when they go quiet. You get your week back. Your team reviews every document and makes every decision.
Less paperwork. More mission.
01 / How Speed works
Staff and outside participants keep using ordinary email. Speed connects what is needed, the people, dates, who replied, who went quiet, and the questions that need a person. No one has to live in another system.
A person reviews that list before any follow-up begins.
Speed sends the agreed request, records a reply or silence, and follows up inside the timing rules your team set.
Speed reports what happened and raises questions. A person decides what the information means.
Guided walkthrough
A short walkthrough that shows how Speed tracks what is due, follows up, and reports back. Takes about five minutes.
02 / Real work
The same follow-up, over and over, no longer falling on the same busy people.
Dana manages two funders, each with their own reporting schedule. Report dates are buried in old grant agreements.
Logs the date and owner, asks three weeks out, and follows up on silence.
Dana reviews the gathered inputs, finishes the report, and decides when it is ready to submit.
Marcus runs a youth program. Dozens of volunteer clearances expire on different dates, and a new season is about to start.
Sends one configured instruction, records each reply, and flags the people still silent after the agreed limit.
Marcus reviews the short flagged list and decides who can participate.
Joan is a part-time bookkeeper managing grant finances alongside everything else. Quarterly checkpoints arrive on their own schedule.
Requests the agreed exports on schedule and keeps the response history together.
Joan and leadership review the actual numbers and decide whether anything needs attention.
Speed works just as well when the only person involved is you.
Dana is the only person who tracks the organization’s three facility leases. Renewal notice windows are buried in different documents, and missing one can erase negotiating leverage.
Reads each lease, extracts the renewal notice dates, and reminds Dana with enough lead time to act.
Dana reviews the terms and decides whether to renew, renegotiate, or begin looking for a new space.
Priya is the only person who tracks the organization’s general liability and directors and officers policies. Renewal notice windows are the moment premiums can spike or coverage can lapse.
Reads each policy, extracts the notice window, and reminds Priya well before the deadline.
Priya reviews the renewal terms and decides whether to accept, renegotiate, or shop the coverage.
Leadership and board view
Speed brings obligations, deadlines, outside-party documents, and the few items needing attention into one clear view. Staff do not have to assemble another board report.
Speed reports observable states such as sent, replied, silent, received, and logged. People interpret the issues and make every final decision. Boards receive oversight without creating staff homework.
What Speed does
Speed coordinates the people, deadlines, and follow-up across your entire obligation calendar and keeps the record together.
Focus on the important work
Your documents stay yours
Speed never holds a copy. Your originals stay in your inbox. Speed keeps only a record of what was requested, what came back, and where to find the original if you need it.
Founder note
I was trained as an accountant, built and sold a technology company, worked as part of founding teams across entertainment and software startups, and now help run a lean nonprofit myself.
Across all of it, the same lesson kept showing up: the unglamorous work with deadlines, follow-ups, renewals, and promises buried in documents is where real risk hides. Speed came from living that problem directly. I wanted a tool that could read the important documents, understand what was due and when, create the reminders, flag issues I had not considered, and give our team a clear status view before something important slipped. Speed is the tool I wanted in my own inbox.
Join the waitlist
Tell us which recurring deadlines, documents, and follow-ups are taking time away from the mission.
Ways to use
Speed adapts to how your organization tracks what it owes. Here's a variety of ways to put it to work:
Forward the agreements as you come across them, in whatever order they turn up. What comes back is one calendar covering every funder, so the obligations you have been carrying in your head have somewhere else to live.
A grant signed eighteen months ago still has deadlines running, and nobody wants to find that out the hard way. Agreements already in progress get read the same as new ones, so the calendar reflects everything currently owed rather than only what arrived after today.
The request goes straight to whoever actually holds that piece: the program director with the enrollment numbers, the bookkeeper with the expense detail. Leadership stops being the switchboard between the funder and everyone else.
When a request goes unanswered, the follow-up goes out on its own and keeps going. Nobody has to decide whether enough time has passed, or spend any of their goodwill asking a colleague a third time.
A status email assembles itself on whatever schedule you set: what is active, what is submitted, what is coming due, what needs attention. It forwards straight to your board, and the week before a board meeting starts feeling like any other week.
What was promised, who owns it, when it is due, and where the proof lives, all in one place. When a board member asks on a Sunday night, the answer already exists and nobody has to go digging for it.
Every volunteer gets asked for the clearance you specify, and who has responded is logged as it happens. You approve the outreach once for the whole group instead of authorizing message after message.
For recurring cycles like annual clearances, the outreach can keep running rather than starting from scratch each time. That standing approval renews once a year, so it stays something you choose on purpose rather than something running unattended.
Background checks, licenses, and required trainings expire on dates that rarely live anywhere central. They sit on the same calendar as everything else, with the same reminders, so nobody discovers a lapse the week a program is supposed to start.
Expense detail gets requested at set points across each grant year, and a line drifting toward a modification threshold gets flagged early. What that drift means, and what to do about it, stays with your bookkeeper and your leadership.
When something in a document looks like an obligation but is not stated plainly, you get a yes-or-no question instead of an assumption. Nothing enters the calendar until you answer it.
Requests arrive as email, and replying is as simple as answering with a number. Nobody on staff and nobody on your board has to create an account, learn an interface, or reset a password at the worst possible moment.
What was promised, by whom, and when does not live in one person's inbox. When someone leaves, the next person starts from the same calendar rather than piecing it together from old email and guesswork.
The inputs a deliverable requires get gathered and parked in one place for whoever is writing. The writing stays in your hands. The chasing that used to eat the day before it does not.
Any document carrying an obligation belongs on the calendar: leases with renewal windows, policies with expiration dates, filings with recurring deadlines. Funder deadlines are the first thing on it, never the only thing.
A fiscal sponsor's reporting requirements read like a funder's and get tracked the same way. A sponsored organization is not running a second system alongside the first.
Every submission is logged with its date and its owner. If a funder asks about something from two years ago, the record answers the question instead of a search through somebody's old email.
Forward the agreement when it arrives and its obligations join the calendar already running. There is no annual setup window, and nothing already in motion gets disturbed.
Common questions
No. The working surface is email. Staff and outside parties reply to ordinary messages, including numbered choices when useful.
No. Speed scans the document, pulls out what matters, discards the working copy, and keeps only a pointer back to your source.
No. Speed shows what was written, what came back, what was missing, and any question that needs attention. A person makes every judgment.
No. Grants are a common starting point, but the same follow-up covers clearances, insurance, leases, filings, staff credentials, and outside-party documents.
Yes. Speed is powerful when you are coordinating many people and many documents, but even a single obligation has expiration dates and renewal windows that need tracking. Speed watches those dates for you and follows up on schedule, so you do not miss an important deadline. If it has a date and a requirement, Speed handles it.
Join the waitlist
Join the Speed waitlist and we’ll keep you posted when it is ready.