01
Grants
Reporting dates, renewal windows, required sections, staff inputs, subrecipient reports, and the missing information a real reviewer still needs.
Email-native deadline and document tracking for lean nonprofit teams
STAY AHEAD OF EVERY
DEADLINE AND DOCUMENT.
Speed tracks the deadlines and documents that otherwise live across inboxes, PDFs, calendars, spreadsheets, vendor requests, and staff memory, giving lean nonprofit teams a clear view of what is due, who owns it, who owes it, and what needs review.
Your team keeps working in email while Speed keeps due dates, owners, outside-party chases, and calm status visibility organized. No new staff portal. No new workflow. Human review stays in control.
What Speed Watches
TRACK THE DEADLINES AND DOCUMENTS THAT KEEP YOUR NONPROFIT
FUNDED, COVERED, AND IN GOOD STANDING.
Speed keeps grants, insurance, clearances, filings, and outside-party documents in the same email workflow, whether the work sits inside your team or with someone else who still owes you proof.
02
Insurance
General liability, D&O, workers comp, event coverage, landlord certificates, and proof of coverage owed by outside vendors or contractors.
03
Clearances
Background checks, mandated reporter training, CPR, food-handler cards, licenses, and renewal proof from staff, volunteers, or outside parties.
04
Filings
990 timing, charitable registration renewals, and corporate hygiene deadlines that should never depend on memory.
How Speed Works
ONE EMAIL WORKFLOW FOR THE DEADLINES AND DOCUMENTS THAT USUALLY GET SCATTERED.
Speed works like the administrative colleague a lean nonprofit never had to hire. It turns important files and outside requirements into a clear map of what is due, who owns it, who owes it, and what needs attention before anything slips.
01
FORWARD THE IMPORTANT DOCS
Grant agreements, insurance pages, clearance lists, filing notices, leases, renewal documents, and outside-party requirements can all be sent to Speed from the inbox your team already uses.
02
SEE WHAT IS DUE
Speed turns those documents into deadlines, owners, outside parties, renewal windows, chase status, and board-ready notes. Leadership gets a calm status view when it matters.
03
GET THE RIGHT FOLLOW-UP
As deadlines approach, Speed emails the right person, inside or outside your organization, for the exact input or document needed, then keeps the obligation visible until it is handled or marked ready for review.
Beyond Your Own Walls
THE SAME WORKFLOW ALSO WORKS WITH OUTSIDE PARTIES.
YOU STILL DECIDE WHAT IS ACCEPTABLE.
Some deadlines and documents are not owned by your staff. Vendors, contractors, partners, fiscal sponsors, and subrecipients often owe your organization proof before you can move forward. Speed can ask for those documents, track the request, and bring the result back to your team ready for review.
01
Ask outside parties
Tell Speed what a vendor, contractor, partner, or subrecipient owes you and when you need it. Speed sends the request by email on your behalf.
02
Track until it arrives
Insurance certificates, subrecipient financial reports, clearance proof, signed forms, and other outside documents stay visible until the document comes back.
03
Ready for review
When the document arrives, Speed lines it up next to what you required and marks it ready for review. Speed never decides if it is good enough.
The boundary is simple: Speed collects and follows up. Your team decides what is acceptable. Speed forwards. Speed never verifies.
See It Work
DEADLINES AND DOCUMENTS SHOULD NOT LIVE IN STAFF MEMORY.
See what Speed would track for your organization.
Get a personalized demo built around your nonprofit.
Takes a few minutes. We will send a demo that reflects the grants, renewals, filings, and follow-ups your organization actually tracks.
No account, no portal, no follow-up unless you want it.
Prefer to click around first? Try the public demo.
Visibility before urgency
MAKE EVERY DEADLINE AND DOCUMENT VISIBLE
BEFORE IT NEEDS ATTENTION.
Grant reports, insurance renewals, clearances, filings, outside-party documents, and follow-ups often live across emails, PDFs, calendars, vendors, partners, and staff memory. Speed brings those scattered items into view so leadership can see what is due, who owns it, who owes it, and what needs attention before anything becomes urgent.
01
Scattered obligations
Important dates often begin as a line in a document, a note in an email, a vendor requirement, or a reminder someone meant to add to a calendar.
02
Manual follow-up
Leadership needs a reliable reminder chain without becoming the reminder chain every time a report, renewal, filing, vendor certificate, or partner document approaches.
03
Board visibility
Board members want confidence without burying staff in another report. Speed gives them status without turning oversight into homework.
Board Visibility
CONFIDENCE WITHOUT
ADDING BURDEN.
Speed gives leadership and boards a forwardable status snapshot: what is active, what is coming due, what is complete, which outside parties still owe documents, and what needs attention. The board gets oversight without asking staff to build another report.
Compliance Status SnapshotAs of June 15, 2026
13
Active obligations
5
Due in 30 days
0
Overdue
2
Watch items
Watch items: two staff clearances expire within 60 days, Brown Street Catering still owes an insurance certificate, and Eastside Arts owes a subrecipient financial report. Speed is chasing the documents, but your team decides whether what comes back is acceptable.
Document Privacy
SPEED DOES NOT STORE YOUR DOCUMENTS.
YOUR ORGANIZATION REMAINS THE SOURCE OF TRUTH.
Speed does not store your documents. If your organization sends Speed a file, Speed reads what it needs, records the deadline, and discards it. If someone outside your organization sends Speed a file, Speed forwards it to your team for review, records the status, and then discards it.
01
Your files stay with you
Grant agreements, renewal notices, clearance lists, filings, and forwarded proof remain in systems your organization already controls.
02
Speed keeps the working record
Speed keeps the due dates, owners, reminders, status notes, source filenames, and handoff confirmations needed to manage the deadline.
03
Fewer places to secure
No new staff portal, no new shared drive, and no extra repository full of sensitive documents for a lean team to administer.
The Trust Boundary
SPEED DOES NOT INVENT.
SPEED REMEMBERS, REMINDS, REFLECTS, AND ORGANIZES.
Speed does not invent, approve, certify, verify, or make judgment calls. It produces calendars, reminders, status snapshots, outside-party requests, and information scaffolds based on documents and information your organization provides.
Humans still rule. Speed collects, chases, lines up the evidence, and marks work ready for review. Your team, grant writer, accountant, attorney, or board reviewer makes the final judgment.
Security should not mean another system to manage.
Speed works through the inbox your team already uses. There is no new staff portal, no new workflow to learn, and no extra login for your team to remember. You choose who sends documents, who receives reminders, and who gets the status snapshot. Speed gives your organization visibility without adding another system to secure and administer.
01
No new portal
Your team keeps working in email, instead of learning and maintaining another staff system.
02
Clear controls
You decide who can send documents, who Speed can contact, who receives reminders, and who sees leadership snapshots.
03
Practical privacy
Sensitive document tracking stays in the channels your organization already uses, with fewer tools and fewer document repositories for staff to secure or administer.
Founding Pilot
LET SPEED WATCH THE IMPORTANT STUFF
FOR A YEAR, FREE.
Speed is opening a one-year founding pilot for selected nonprofits. We help you get your first map of deadlines and documents in place, then Speed keeps watch through email. No credit card. No long-term contract. No new system for your team to maintain.
One-Year Pilot
Free
for selected founding nonprofits
- One full year of Speed at no cost
- Guided setup with no new staff workflow to roll out
- Email-based reminders for grants, renewals, clearances, filings, vendor documents, and partner reports
- Leadership and board-ready status snapshots
Good Fit If
Yes
this sounds like your organization
- Important deadlines live across email, PDFs, calendars, and staff memory
- You manage grants, insurance renewals, clearances, filings, vendor documents, partner reports, or board reporting
- Your team manages internal and external follow-ups on top of everything else they have to do
- You want better visibility without adding another system
Rathi Niyogi · Founder
A note from our founder: I was trained as an accountant, built and sold a technology company, worked as part of founding teams across entertainment and software startups, and now help run a lean nonprofit myself. Across all of it, the same lesson kept showing up: the unglamorous work with deadlines, follow-ups, renewals, and promises buried in documents is where real risk hides. Speed came from living that problem directly. I wanted an assistant that could read the important documents, understand what was due and when, create the reminders, flag issues I had not considered, and give our team a clear status view before something important slipped. Speed is that system, built for nonprofits that need more operational confidence without adding another system to manage.
SEE IF SPEED FITS YOUR NONPROFIT.
In a 30-minute call, we will learn how your organization tracks grants, renewals, clearances, filings, vendor documents, partner reports, and other recurring deadlines today, then show how Speed could help without adding another system for your team to maintain.
Best next step: request a founding pilot spot. The pilot is free for one year for selected nonprofits, with no credit card and no long-term contract.
Book 30 MinutesEmail Speed